New Reports and Modules.

Now you can see running total  for fuel items while entering the nozzle reading for fuel items, which earlier was possible only after seeing the Shift Analysis Report or MIS page. In the Meter Reading Entry Form there is a new toggle button at the bottom called / as shown in the image below:

Show/Hide Item Sales Summary for Meter/Nozzle Sale Entered

Now you can also auto print the cash sale bill/receipt, which earlier required you to first save and then print/preview the last invoice. With New button now it first saves then automatically fires the receipt to the printer, one must make sure that the printer is turned on.

Incorporated two new Tax introduced by Indian Government called SWC – Swtchh Bharat Cess and KKC – Krishi Kalyan Cess applicable on service tax. This is applicable to the petrol-pump dealers charging Processing Fees or Account Handling Charges or Account Processing Charges, etc., on the Bill amount towards the credit facility given to the customers for bill payment as a normal practice in Mumbai.

Configuration for SBC & KKC on Service Tax

With New version now you can print sales register as per meter reading with the nozzle-wise, Item-wise and Tank-wise sales reports for the selected period from Reports->Sales->Sales Register (Slips) as shown below:

Meter Reading Sales Reports

Please find below the preview of the reports for your reference:

Nozzle-wise, Item-wise Sales Report Preview

Also added much needed reports for Credit Card sales as demanded by many customers…

Credit Card Sales Reports

Now you can enter the Cash Transfer by Cashier/DSM/Supervisor without the denomination but with date and time details and frequency / number of times cash transferred to tally the cash for the DSM, vis-a-vis the the fuel dispensed on credit/cc/pc basic. Please note that one can invoke this modules from Meter Reading form by clicking on the button on the Meter Reading Entry form.

Enter Cash Denomination Summary

Also please note that now it will correctly fetch the Receipt/Payment by DSM from the voucher for the selected shift and also correctly fetches all the Credit/CC/PC indent for the respective nozzles, which earlier used to duplicate, which user required to manually set to zero (0). Also now when you manually change the quantity the value automatically calculated as per the prevailing rate and similarly quantity would be automatically calculated if user enters the value for credit/cc/pc column. This has resulted in using the ArtRM software and this form practically to actually tally cash efficiently.

Monthly P&L: The much needed and required almost by every pump dealers to check the profitability and expenses incurred at every pump, which earlier used to take lot of time to process and required to select the period or click on many keys to find the profit or loss.

Monthly Profit & Expenses Summary

The ArtRM, instantly processes and populates the Profit and Expenses details for every month and also allows to export the same to Excel.

Shift Report: Additional New Reports added in Reports->Petrolpump->Daily Shift Analysis->Day Analysis (Shifts-Clubbed) as shown below and also for the individual shifts in Shift-wise Report tab.

Daily Shift Analysis Reports

 

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Few Updates…

The Software has been updated to optimize and give better experience of performance.

In Reports->Automation Analysis module earlier the Lost Customer used to take lot of time to generate report, now it is optimized to give faster result with accuracy.

Reports->Inventory->Stock/Product Ledger-><Stock Ledger>. Pressing <Stock Ledger> button used to ask a question, which was confusing and people used to get misled and not decide whether to click yes/no. Now software automatically decided it needs to be ReProcessed or give report from last processed. In fact you can now over-ride to Re-Process the data to give updated result. Earlier it used to take lot of time to process all the items sometimes even 15-30 minutes, Now it is optimized and gives result lightening fast and almost instantly. In-fact now one can generate daily stock movement report without wasting any time.

Reports->Accounts->Ledger Accounts is also optimized to automatically decide if it requires to fetch the data again. If you do not change the Date selection period and ledger that you want to print but wish to select different format would earlier reprocess every time you chose to select different format or just plan to print ledger with Narration or without, but now it will instantly print the result if you choose to view report with different combination of choice.

Reports->Sales->Sales Analysis is also updated to allow you to export only monthly summary data, which earlier would export all the transaction for the selected month(s) and would take too long depending on the number of transactions, now warns you of time it would take and omit exporting transactions detail thereby finishing task swiftly.

Reports->Sales->Sales Register (Credit Sales), which earlier allowed you to select only specific month, now allows you to select any period for all or selected customer and may be get details of all the bills of a particular customer in entire year and so on….

sales register

Reports->Sales->Sales Register (Credit Sales), <Sales Register Tab> is also updated with two more options a) Customer wise Item Value (Invoice_No) and b) Customer wise Item Qty (Invoice No) to extract and export customer-wise lifting details invoice wise as shown in image below:

Invoice Item Details

Just click on the Customer Name in the Top Grid and it will list out all the Invoices for the customer with Item details in every Invoice and Just click on Export to Excel button at the bottom of the screen to export all the Invoices details as you see on the screen.

Reports->Accounts->Tax Details->Sales Tax Details, now gives Yearly/Monthly Tax analysis for purchase as well as sales along with the Category-wise, Tax% wise and Item-wise tax calculation as shown in the screen below:

Vat Tax Analysis

Just Click on Export to Excel button at the bottom of the screen to analyse the data and use for tax submission.

All above requirements are also very much useful for auditing purposes.

Demonstration of Transactions Modules in Hindi

Once the masters created after Installing the Quicksoft ArtRMPP for petrolpump, it is important to navigate users and guide through work flow. This youtube video clip guides users through the daily transactions that happens on the petrol-pump. This is done in the form of Dashboard or Control panel with shortcut to every transactions to be entered on daily basis in chronology order.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

Demonstration of Master Modules in Hindi

After Installing the Quicksoft ArtRMPP for petrolpump, most of the time users need initial help on what to do first and how use the software and navigate. To help the first time users, we have created this video clip in Hindi language published on youtube to understand the process of creating company/outlet information and necessary master in a simple step by step procedure.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

Daily MIS on TIPS Page and Improved Workflow.

13th January, 2014

Greetings!

Wish you all a Very Happy New Year.

With the new update, now you need not worry about the Date Selection while entering Meter Reading Entry, Slip Entry, Voucher, Dip, etc., Whatever Date and Shift is selected on the TIPS page will now be set for the respective from called from TIPS page. Earlier user would forget to Select the Date/Shift and data would get entered for different Date/Shift, which requried to be Edited and so on…

Also New, Button <MIS> is Introduced Next to Date/Shift selection on the TIPS page as shown below:

Daily MIS on TIPS

When you click on MIS button you will see All the Transaction for the selected Date/Shift with Opening Cash Balance for the Selected Date/Shift and actual Cash Receipt/Payment duly Added/Subtracted from the opening balance and available Cash Balance duly computed shown at the bottom-left of the screen as shown below:

Daily MIS with Cash Balance

Also find new Grids, Item-wise Sales summary and Sale Type Wise Item-wise Sales Summary below the Meter Reading Grid. The best part is that all the Information displayed on the form can be exported to Excel by just pressing the <Export to Excel> Button on Bottom-Left of the Screen. Please find below the screen dump of Excel Export Screen of MIS:

Daily MIS Export to Excel

How To Cut Back Your Car Fuel Consumption Costs

Nice Tips on Increasing fuel efficiency of your car.

sampsonewuzie's Blog

Cars And Fuel Consumption

Everybody knows, even the whole world know it, that to own a car is not an easy task most especially here in Nigeria very expensive. It’s not enough, you will need to pay for your car documentation and the renewal every year, you’ve also got to deal with equally ridiculous fuel and maintenance costs. Maybe that’s why we have such a love/hate relationship with car ownership in Nigeria. But we hate the huge cost that comes with owning a car.

While you can’t lower the cost of buying a car, you can lower your fuel and maintenance costs with some cheap and simple guidelines. Here are experts’ advices on what you can do to make driving less expensive and drive safely this festive period and later as the case maybe:

Watch your speed limits: The biggest way you can save money on petrol is to obey…

View original post 524 more words

How to become Dealer/Distributor for IOC Oil Marketing Business.

How to become Dealer/Distributor for IOC Oil Marketing Business.

Q: How to get a New Dealership/Distributorship of Oil Marketing Companies in India.

Ans: Generally Oil Marketing companies releases advertisements for new Distributorships in Newspapers in Hindi, English and other vernacular language of the area. Kindly look for such advertisement, in your location of interest. Selection would be made from the applications received in response to such advertisements meeting the eligibility criteria given therein. For further details you may view our Brochure/Application form on dealership/distributorships of respective oil marketing companies as given below or contact regional office :

Indian Oil Corporation Ltd.
http://www.iocl.com/Talktous/Guidelines.aspx

Hindustan Petroleum Corporation Ltd.
http://hindustanpetroleum.com/Downloads

Bharat Petroleum Corporation Ltd.
http://www.bharatpetroleum.in/dealer/dealerSection.asp

Bulk Voucher Posting and Merge Account Ledger…

Greetings!

Release Date: 11th Nov, 2013.

Ver: 2.1.100

Club Accounts

Now you can merge two ledger with ease. There are times when user by mistake creates the same ledger account twice and after having entered vouchers in both ledgers realizes to club them and get rid off one.

To Merge two accounts and get rid off one ledger Just go to Masters->Account->Ledger Master. On the Ledger Master form you will find new Tab <Merge Ledger> as shown below.

In the “Transfer Transaction From Source Ledger” frame, Just Select the Account you wish to get rid off

and

Select the Account with which you wish to merge/club In the “Merge Transaction with the Existing Ledger” frame

On Selecting the respective ledger it will show you the Ledger Entity Type, Number of entries found and opening balance entered, if any.

On Clicking the <Merge> button it will ask you to confirm the action and finally before deleting the Source Ledger, it will again ask you to confirm the deletion of the ledger.

Bulk Voucher Posting

Voucher->Auto Post Voucher Tab

At petrol-pumps daily there are repetitive work and regular expenses which is some times forgotten just due to work-load. Also at the month-end there are regular expense vouchers like salary payment which is really cumbersome for petrol-pump as there are 15-25 pump boys and entering voucher for each of them is really time taking.

We have tried to simplify the above process by allowing user to select the multiple ledger accounts and create the list of expenditure for which you wish to automatically post the voucher as shown below:

Just Select the ledger in “Create Expense List for Auto Voucher Posting” frame and Click on [ -> ]  or  [ <- ] button to select and un-select the ledger from the list and then cilck on <Bulk List> button to populate the list in “Bulk Post Pre Defined Payment Voucher” frame as shown above. The Voucher Date will make sure the voucher is posted on the date entered. Just make sure you enter the correct value and Click on <Save Bulk Voucher> button to save the list and also save each account as a separate voucher.

Pressing <Clear> button will clear the list and allow you to generate the fresh list.

Density Calculation and Fund Flow Management.

Major Changes in the New Version is introduction of Density Calculation and Fund Flow Management. Apart from the above there are many updates to improve the efficiency as listed below :

SMS Re-activated with Improved delivery and reporting.  Now you can Send SMS to Customers to Notify about the Invoice Generation with Payment for the Invoice as configured in Administration -> Configuration Screen.

At times during the Meter Reading Entry it would give message Stock Not Enough to continue and would not allow to continue meter reading. The solution to this was, user required to run Utilities->Housekeeping->Batch Process ->Correct Batch for Fuel Items to fix the Inventory for fuel items There was a bug in updating stock is now fixed.

New Report introduced (rptStkAdj.rpt) for “other sales” to print sales entered through other sales. Also provided to export data for other sales to Excel.

Run-time / On-screen Variation Calculation in Dip Stock now automatically carries forward the previous days / shifts closing dip as opening and correctly calculates the

variation based on
opening dip
(add) + purchase for the day
(minus) – sales for the day
(equals) = closing stock as computed
(minus) – closing dip
(equals) = variation in stock between closing dip and computed stock based on opening dip

Earlier it was carrying forward the closing stock as computed instead of closing dip of previous shift.

Now variation can be auto posted to P&L with ledger posting for daily variation, if checked as “Auto Post Variation” in configuration screen.  Also Editing / Deleting the Dip Entry Modifies or Deletes the Variation as the case may be.

Operating Charges Calculation : Earlier normal A/c Processing Charges worked fine but would give wrong result when to be shown as rounded off or minimum operating charges provided. Now it correctly calculates for all different combination and will even allow you to enter negative a/c processing charges to offer discount for specific customers.

Actually, with recent update even editing old Invoice would automatically fix the missing accounting entry and for missing voucher keys.

Improved Network Management

With New version software automatically creates the defaultDB.ini file in the application path. All user need to do is specify the server database path in the defaultDB.ini file to work in Multi-user mode.

TIPS Introduced :

On start of software, now it automatically takes you to the tip page which can be turned on by turning off / knock-off “Show me Tips every time I start the Software”. Alternatively you can also Press F1 anytime to call Tips. Tips page give you vital information about functionality and how to take backup, update the software and allows you to call frequently used menu’s all from one place. It also guides you to work in chronology of order given and displays online status of work not done. It is actually a Dashboard for daily task to be done and full-fledged online help on each menu items.

Tools, Tips and Techniques

It is not just the Tips and online HelpDesk, In fact, it helps a lot and increases efficiency by working in Dashboard with Workflow system. Actually entire software is updated to take you through the next step. Which means in Stock-In form, when you click on Save the cursor automatically tuns focus to Meter Reading and when you again click Enter it will actually close the Stock-In form and Open the Meter Reading Form and Similarly when you save Meter Reading, it takes you to Credit Slip Sale Entry and from Dip to Auto Cash Sales and so on…

15/08/2013

Sales Register (Credit Slips) : New Tab Introduced for New set of sales analysis
Reports->Sales->Sales Register (Credit Sales). It now allows you to generate cross-tab reoprt to show customer-wise, Item-wise, Category-wise, Sub-Category-wise sales with monthly total to generate report in matrix format.

Sales Register Analysis

With this now you can have Report on Testing for Particular Nozzle in a month and total monthly summarized as required.

You can now have Sales Report in Matrix format for All the Items as columns dynamically. To see this just click on Item-wise Sales Details – Qty/Value (Slip) and Just click on the Month in the Header Column to see the Cross-tab/Matrix layout report for all the Items for the selected month in the grid below the header grid as shown below:

Item-wise Sales Register from Slips

Meter Reading Optimized : Meter Reading is now optimized to display nozzles faster then earlier.

Auto Vehicle Creation : At times you don’t want software to automatically create vehicle by clicking on alter to create with Yes/No message box as it can lead to wrong vehicle being created for the customer it does not belong to. Now Auto Vehicle creation can be disabled through Administration->configuration Screen->General Tab and knock-off the Allow to Create Vehicles by anybody at Run-time.

Stock-In / Purchase Entry Perfected :

All fields like Quantity, Rate, Discount, Tax, LFR, Octroi, Other Charges etc,. rounded to Six Digit to arrive at the actual Item Total and Actual Cost of Aquisition as per the Purchase Invoice. Also Divide by zero and overflow error fixed for (stock-in) in above calculation. To Reflect the above the Purchase Register is also updated to show above columns.

21/09/2013
Invoice Printing : Bug fixed for printing Invoice with customer range selection. It worked fine for Selecting Invoice by Invoice Number range. This is particularly very important if you wish to re-print invoices for a particular customer during the year.

Also the Customer Selection is by Customer Name instead of Account Number in most of the forms where customer is required to be selected like, Invoice Generation, Customer History, etc.,

Dynamic Trading and Profit and Loss Account and Balance Sheet for the specified period. New <Analyse> Tab is added to Reports->Accounts->Profit and Loss Statement form.  Just select the date range / period to filter the transaction. It not only shows the accurate Gross Profit and Net Profit but also gives the working on the screen in the grid just below the Trading Account Grid as shown below:

Trading Account

 Just click on <Profit & Loss A/c> Tab to view the Net Profit Calculation after deducting all the expenses for the selected date range as shown below:

Profit & Loss A/c

Similarly, just click on <Balance Sheet> tab to compute balance sheet and paint it in T-Format with summary for sub-groups as shown below:

Balance Sheet

The beauty is you can export all to excel by just clicking on the <Export to Excel> button on each tab.
06/10/2013
1. As such software automatically posts the Bill Entry and Rounding entry or account processing charges separately, but at times you just want Customer Ledger to be printed by Clubbing A/C PROCESSING CHARGES with Bill Details. This can now be done selectively for a particular customer ledger by Turining on the Check-box / knock-on the “Club A/c Processing Charges” option in Report->Accounts->MIS form before cilcking on to <Ledger> button to print / preview the ledger.
2. On Meter Reading Form when you click <Denomination> button you can enter cashier-wise sales and collection. Earlier it was very cumbersome to enter the nozzle name/description as it required the exact name/number which resulted in repetitive error especially for new users. Now F2-Funciton key is provided to select the nozzle on <Fuel Sales Detail> tab on Denomination form. You just need to Select the correct date/shift and cashier from the combo box and click F2 to bring the meter details and just click on <Fetch Data> button to fetch all the credit, credit-card, petro-card sale for the selected cashier automatically.  Also fixed various other error when user clicked outside the row selection, etc.,

Also New Report (slipchklstSalesman.rpt) introduced to Print Slip Transaction Check-list for the Specified Cashier.

09/10/2013

a) Update Opening Balance from previous year is now updated to take care of clearing the opening batch table and match exact stock as stored as closing stock in previous year. Also Item pricing not carried forward properly through Update Opening Balance from previous year can Now be Fixed  by clicking on Housekeeping->Batch Update->Update Item pricing changed to fix opening and purchase bill cost price.

b) Update opening balance from previous year would work fine if database is residing in the application path i.e. where the application is running but would fail if database path for server is specified different than the application. Now fixed.

21/10/13

Density Table Lookup is now introduced. Density is now calculated based on the Extract of ASTM Table 53B (1980 Edition) at 15degree centigrade for Hydrometer Reading Range from 670-1050 and Temperature Range from 0-50 degree centigrade. In Stock-In form just enter the Hydrometer Reading and Temperature in the “Load Density as per Hydrometer” to get the Density from the Density Chart. All you need to make sure is keep “density.qss” file in the database /server path as speicified in your defaultDB.ini

30/10/13

Fund Flow Statement is a very crucial requirement at petrol-pump as owner really needs to know where the money is coming from and where is is used for or going to.  We have tried to still refine the fund-flow by allowing you to select the Cash, Bank or Both type of transactions, where cash is hard cash. After selecting the Cash/Bank, just select the Date Range for which you wish the fund flow to be generated and Click on <Process> button to generate the report.

Fund Flow Statement

Just double-click on any account head to further drill down the monthly summary for the selected account and then click on the particular month on the <Monthly Summary> tab to view the date-wise details of ledger for the selected account as shown below:

Fund Flow Drill-Down

The proof of pudding is in eating it.

So just download and try for yourself.

Wish you all a Very Happy Diwali…and Prosperous New Year.

Regards,

User Access Changed to Revoke Edit/Delete Records.

6th Nov, 2012

Important Security Fix to Protect Editing and Deletion of Transaction by Users.

Now, you can disable your users from editing or deleting of transactions by Revoking Edit/Delete rights through Employee Master as shown in below given screen.

Apply / Revoke Edit/Delete rights for Users

Just Click on <List of Employees>and Click on the Name of Employee in the Grid and Click on Edit to Change the Access Rights for the Employee.

On Removing the <CheckBox> Edit/Delete Records the Employee logging with his/her username, password will not be able to edit or delete any record for any Master or Transaction.

The Employee to whom the rights are given and Default Admin user will be able to edit or delete records.

Other Changes Include, change of background color for the row/record which you wish to edit/delete is now same for all the modules, which was not visible earlier in various modules. Also Edit/Delete button is now Switched On and Off correctly on Single Click and Double Click through out all the modules.

* Also Customer Selection by Name in Slip Entry is fixed to select the Customer by Name if set in Configuration Screen instead of Default selection by Account Number.

Now, you can easily find the difference in Sale as per Meter Reading and as per the sale entered through Slip/Indents/Coupons.  Ideally, you Sale as per Slips should tally with the Meter Sale, but if there is any descripancy then so far it was difficult to find the mistake in particular day/date/shift. With the New Tab introduced in Report->Sales->Sales Analysis, now you can easily find the descripancy in a particular month with just a single click as shown below:

Meter Sale v/s Slip Sale

Just Click on Meter Reading Tab on Top Left.

then Click on the Particular Month for which you wish to View descripancy, if any.

then Click on <Daily Meter Sale vs Slip Sale> Tab next to <Daily Meter Sale – Itemwise > to see the date wise descripancy.  If there is any descripancy then you will see it in the last Column <Diff>.

Ideally, the Diff should be 0.00 or at most less than Rs.1.00, but if the diff is in thousands then either of the following:

Either the Auto Cash Sale entry for the day / shift is not entered

or

There may be a change in selling rate in slip as against the rate in Meter Entry

or

The Slip sale is entered or edited after the Auto Cash Sale is done and so on.