How to become Dealer/Distributor for IOC Oil Marketing Business.

How to become Dealer/Distributor for IOC Oil Marketing Business.

Q: How to get a New Dealership/Distributorship of Oil Marketing Companies in India.

Ans: Generally Oil Marketing companies releases advertisements for new Distributorships in Newspapers in Hindi, English and other vernacular language of the area. Kindly look for such advertisement, in your location of interest. Selection would be made from the applications received in response to such advertisements meeting the eligibility criteria given therein. For further details you may view our Brochure/Application form on dealership/distributorships of respective oil marketing companies as given below or contact regional office :

Indian Oil Corporation Ltd.
http://www.iocl.com/Talktous/Guidelines.aspx

Hindustan Petroleum Corporation Ltd.
http://hindustanpetroleum.com/Downloads

Bharat Petroleum Corporation Ltd.
http://www.bharatpetroleum.in/dealer/dealerSection.asp

Bulk Voucher Posting and Merge Account Ledger…

Greetings!

Release Date: 11th Nov, 2013.

Ver: 2.1.100

Club Accounts

Now you can merge two ledger with ease. There are times when user by mistake creates the same ledger account twice and after having entered vouchers in both ledgers realizes to club them and get rid off one.

To Merge two accounts and get rid off one ledger Just go to Masters->Account->Ledger Master. On the Ledger Master form you will find new Tab <Merge Ledger> as shown below.

Image

In the “Transfer Transaction From Source Ledger” frame, Just Select the Account you wish to get rid off

and

Select the Account with which you wish to merge/club In the “Merge Transaction with the Existing Ledger” frame

On Selecting the respective ledger it will show you the Ledger Entity Type, Number of entries found and opening balance entered, if any.

On Clicking the <Merge> button it will ask you to confirm the action and finally before deleting the Source Ledger, it will again ask you to confirm the deletion of the ledger.

Bulk Voucher Posting

Voucher->Auto Post Voucher Tab

At petrol-pumps daily there are repetitive work and regular expenses which is some times forgotten just due to work-load. Also at the month-end there are regular expense vouchers like salary payment which is really cumbersome for petrol-pump as there are 15-25 pump boys and entering voucher for each of them is really time taking.

We have tried to simplify the above process by allowing user to select the multiple ledger accounts and create the list of expenditure for which you wish to automatically post the voucher as shown below:

Image

 

Just Select the ledger in “Create Expense List for Auto Voucher Posting” frame and Click on [ -> ]  or  [ <- ] button to select and un-select the ledger from the list and then cilck on <Bulk List> button to populate the list in “Bulk Post Pre Defined Payment Voucher” frame as shown above. The Voucher Date will make sure the voucher is posted on the date entered. Just make sure you enter the correct value and Click on <Save Bulk Voucher> button to save the list and also save each account as a separate voucher.

Pressing <Clear> button will clear the list and allow you to generate the fresh list.

 

User Access Changed to Revoke Edit/Delete Records.

6th Nov, 2012

Important Security Fix to Protect Editing and Deletion of Transaction by Users.

Now, you can disable your users from editing or deleting of transactions by Revoking Edit/Delete rights through Employee Master as shown in below given screen.

Apply / Revoke Edit/Delete rights for Users

Apply / Revoke Edit/Delete rights for Users

Just Click on <List of Employees>and Click on the Name of Employee in the Grid and Click on Edit to Change the Access Rights for the Employee.

On Removing the <CheckBox> Edit/Delete Records the Employee logging with his/her username, password will not be able to edit or delete any record for any Master or Transaction.

The Employee to whom the rights are given and Default Admin user will be able to edit or delete records.

Other Changes Include, change of background color for the row/record which you wish to edit/delete is now same for all the modules, which was not visible earlier in various modules. Also Edit/Delete button is now Switched On and Off correctly on Single Click and Double Click through out all the modules.

* Also Customer Selection by Name in Slip Entry is fixed to select the Customer by Name if set in Configuration Screen instead of Default selection by Account Number.

Now, you can easily find the difference in Sale as per Meter Reading and as per the sale entered through Slip/Indents/Coupons.  Ideally, you Sale as per Slips should tally with the Meter Sale, but if there is any descripancy then so far it was difficult to find the mistake in particular day/date/shift. With the New Tab introduced in Report->Sales->Sales Analysis, now you can easily find the descripancy in a particular month with just a single click as shown below:

Meter Sale v/s Slip Sale

Meter Sale v/s Slip Sale

Just Click on Meter Reading Tab on Top Left.

then Click on the Particular Month for which you wish to View descripancy, if any.

then Click on <Daily Meter Sale vs Slip Sale> Tab next to <Daily Meter Sale – Itemwise > to see the date wise descripancy.  If there is any descripancy then you will see it in the last Column <Diff>.

Ideally, the Diff should be 0.00 or at most less than Rs.1.00, but if the diff is in thousands then either of the following:

Either the Auto Cash Sale entry for the day / shift is not entered

or

There may be a change in selling rate in slip as against the rate in Meter Entry

or

The Slip sale is entered or edited after the Auto Cash Sale is done and so on.

Ledger code can now be Edited/Updated!

Version 2.1.55

Since, quicksoft ArtRMPP – petrolpump management software is creating separate database for each year, at times there are issues relating to ledger synchronization and this feature update is to handle that issue.  There are pros and cons of having separate database file for different accounting years. With separate database for each accounting year there is a safety of data, it is also faster to work on less amount of data for the chosen year as compared to several years data to be queried. From statutory point of view also it is advisable to not allow to edit/update balances or stock after the finalization of balance sheet and so on.

However, when new year gets created ArtRMPP software allows to transfer all the ledger and item stocks to new year on 31st March or 1st April of next year so that one can start working in the new year immediately and avoid back-log. By practice, the provisional trial balance is carried forward to new year on 1st April as some expense voucher, journal entries and adjustment entries are being posted at a later date, even some provisional and outstanding entries are required to be posted over a period of time.

So far, it was not possible to assign code to ledger by users as it was protected and automatically assigned by system.  But because new ledgers are created in new financial year as well as previous financial year, which lead to descripancy.

We will explain above with an example: Let’s say accounting year (1-4-2011 – 1-4-2012) had 235 ledgers, which when carried forward to (1-4-2012  to 31-03-2013)  all the 235 ledger gets carried forward and if there are no new ledger codes created in either of year then there is no problem in again carrying forward closing balance from previous years database, which is possible through Administration->Update Oepning Balance from Previous Year (closing balance) option.

The problem was when in the new year say a New customer ABC is created, which automatically get 236 ledger code assigned and similarly in previous year say a ledger required to be created say OUTSTANDING EXPENSES… which also get ledger code 236, so when user updates opening balance from previous year the wrong balances get carried forward for ledger code 236 as ledger ABC would have balance of OUTSTANDING EXPENSES… With Version (2.1.55) you can now create new ledger with ledger code of your choice and even edit the existing code to new ledger code of your choice and system will change ledger code for any existing data in the system as shown below:

ledger code validation

ledger code validation

In fact, user need not worry about new ledger code, as system automatically assigns new available ledger code as earlier, but simply allows user to edit/change which earlier was not available.

Ideally, in the New Financial Year, one should create just one ledger with value 1001 instead of 236 as the first new ledger to be created and after that all new ledgers will be created with ledger code 1002, 1003, 1004… and so on. So, when you update opening balance from previous year all the new ledgers created in previous year 236,237,238… will automatically get transferred correctly without any problem.

Installation Procedure Clip on Youtube.

Quicksoft Petrol-pump Software Installation Procedure on Youtube.

The most frequently asked question is, How do I Install the petrol-pump software on my pc and where can I get the software from?

For those who is interested in watching the clip/movie rather than going through the detailed instructions (text), here is installation procedure on youtube in a very simple and easy to understand language.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

Quicksoft PetrolPump Software Updated – Version 2.1.49

Version 2.1.49
Date Updated: 14th June, 2012

All Daily Transaction can now be exported to Excel.

Reports->Petrolpump->Daily MIS: All Petrol-pumps maintain their daily transactions on piece of paper or excel sheet, therefore we thought of providing them with the data on excel sheet so that they can easily verify the details and keep record of shift data in excel also.

Daily MIS

Daily Entries

You can now select particular shift and export all the transaction mentioned below for the chosen shift

a) Meter Reading

b) Credit Sales Slip Details with Vehicle Details

c) Credit Card Sales

d) Petrol Card Sales

e) Credit Service (Fuel) Sales

f) Cash Sales (Fuel)

g) Cash Sales (Non-Fuel)

h) Credit Sales (Non- Fuel)

i) Credit Card / Petro Card Sales (Non-Fuel)

j) Credit Service Non-Fuel

k) Cash Receipt

l) Cash Payments

m) Purchase

n) Dip Entry for the Shift.

2.Bank Reconcilliation

can now be Printed without Clicking the Update Button. Now you can edit or delete the Uncleared cheques of the last year.

3. Purchase->Fuel Item Pricing

can now simply be Edited by Pressing Enter Key on the Last Column (Current Sell Price) . If Item Pricing for the Selected Date is already existing then system will just update the price and if the pricing does not exist for the chosen date then it will create the entry for the selected date. It will also warn you if you do not save before exiting.

4. Letter Head Printing:

Report->Sales->Customer Details (CRM)-> Misc Tab now allows you to print the Letter Head for the stationery chosen by user. Report file(s) needs to be sourced from quicksoft.

5. Cheque Printing:

Reports->Accounts->Voucher/Cheque Printing: Now you can print the Cheques as per your cheque size by clicking on Cheque Printing Tab on the form and select the date range and click on the transaction to print the cheque. You can simply key in the information for

a) Name of the Party

b) Cheque Amount  and

c) Cheque Date

Click on Print Preview Button to print the Cheque. Report to be sourced from quicksoft.

6. Meter Reading

is now Changed / Resized so as to not scroll and resize the columns which was earlier required. Also now you don’t need to use Mouse to use this module as it automatically positions to the Meter Closing/End.

7. Vehicle Master

was not opening, bug now fixed.

8. Customer Master:

New Account Number now automatically assigned to new customer and Mandatory field phone number is now brought on top frame so that user no longer need to press several Tab or Enter key to reach the phone number field. Just Enter the Name, Phone Number and press Alt-S to save the data.

9. Customer A/c Opening Form:

Customer Details Tab New button is provided to print the contract for credit custoemrs. Just click on “Credit A/c Contract” button to print the A/c opening form for credit customer.  Report to be sourced from quicksoft

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