Few Updates and Optimization

Auto Generate Nozzle Wizard: When you first install the software and start creating items, tanks… Now, you can automatically create all the nozzles and tanks through the <Auto Generate> Wizard button in Master->Sales->Pump Nozzle Master. It will ask you How many Tanks and Nozzles for each tank installed for every fuel items. You must have the reading for all the nozzles handy before clicking on this button as it will ask you to enter the meter start to create all the nozzles dynamically, this can save lot of time as compared to manually entering each nozzle and selecting fuel type and tank etc.,

Batch Process: Now you can <Re-generate and Re-Post Invoice> to fix descripancy of posting for GST, AOC or Round off as the case may be.. Also Ledger posting is done if not posted correctly….

<GST/VAT Posting for Cash/Oth Sale> to fix and Post OUTPUT GST effect in the ledger the Cash Sale and other sale for OUTPUT CGST and OUTPUT SGST which was not auto posted earlier. This will work only if “Auto Post Input/Output GST?VAT Entries” in configured to be Ticked (√) in Configuration Screen->Rules Tab. However it was posting correctly for Credit Sale.

<GST/VAT Ledger Posting for Purchase> provided to fix the INPUT CGST/SGST/IGST effect in the Ledger for the purchase if the Tax Item selected during the purchase. Earlier it was calculating but only showed in the purchase register. Now you can Re-post freely without having to Edit the Entries to correct the effect depending on the Tax Type as VAT/GST or exempted as the case may be.

Meter Reading: Now you can also import the meter reading from Excel file for the day/shift and also export the data for the shift/day so entered manually or as stored for previous date by editing the shift and just click on <Export to excel> button… To be able to import data from excel the data in the sheet has to be as per the column specified by the software. To know the column specification you can export data for any date /shift and just Re-Enter the Opening and Closing Meter value in the sheet so exported.  Basically 1st Column should be the Nozzle name as created in the nozzle master and 2nd and 3rd column is Meter Start and Meter Close respectively.

25th May, 2018: Miscellaneous Updates to Optimize the Process
Batch Process Accounts is now optimized to finish the batch processing job in 1/10 the time it was taking earlier or it now completes the task 10 times faster…

Auto Complete now done for most combo box selection so you don’t have to key in entire description/account in the combo box control…

Now you can View/Edit data for Every Transaction for the specified month instead of entire year earlier. Month Filter is provided in all the View Tabs for all the modules. However, you can click on <All> option to view transactions for entire year.

Rate register can now be Exported and printed in Tabular format for fuel items. Just click on <Export> button at the bottom of the form on the Fuel Item Pricing (Change Rate) form. Month filter is provided to export Rate Register only for the specified month..

Auto Cash Sale:  now validates if your slip sales (cash/credit/credit card/petro card) is more than Meter sales and will not allow to save if slip sale is more than meter sale as it can lead to wrong cash balance… Also now you can find the Item-wise sale for each shift v/s the Item-wise Meter Sale and easily find discrepancy from Reports->Sales->Sales Analysis->Meter Reading->Meter vs Slip (Item) Tab for the selected month in Meter Reading Grid on the left.

08 June 2018:
Transfer Slip(s) from One Customer to Another (Customer A to Customer B):
Due to great public demand and new module is introduced to take care of transferring all the Indents/Slips from one account/customer to another account/customer. This option can be invoked by clicking on Sales Menu->Slip Entry -> Bulk Update menu item. It will first authenticate by asking user to enter Administrators Username and Password, because the bulk update if left open can cause huge impact so only the authorized person can access this utility.

The module allows to select the source customer “Customer A” from where the slips are to be moved/transferred to target customer “Customer B”  and then select the period for which the slips to be marked for transfer as shown in the Image below.  Here the slips are intended to be moved from A/c#212 to A/c#3.

Please note that there is Month filter provided so as to select the slips/indents for the selected month, however, you can also select All for the month to ignore the month filter. You can select all the slips under the selected period/range or only mark selected slips for which you wish to do transfer.

To ensure that the above transfer of slips is safe and without any discrepancy or error we have made it mandatory that only those slips can be transferred for which invoice has not been generated. If you wish to transfer the slips for the Invoice already generated then you don’t have any other option but to delete the said invoice first. Secondly, we have to make sure that the Slips having Vehicle reference being transferred does not exist for the same customer in slips other date range than specified. If you accidentally move the slips with vehicle numbers/reference to another customer and other slips not moved/transferred can cause undefined reference error for vehicles and hence not permissible to transfer slips using MOVE method, other way is transfer slips by COPYing the vehicle numbers/reference to “customer B” but this will duplicate the vehicle numbers in the slips being transferred to “Customer A” as well as “Customer B”

10 June 2018
Set Credit Card to Active/Inactive : There are times when you stop/surrender transaction with particular Merchant Bank or Credit Card Machine in such a case you don’t want it to be shown in future credit card sales transaction entry so as to stop accidentally selecting the surrendered card/machine and avoid future editing and so on. So, now you can Activate or Inactivate the particular credit card from Master->Sales->Credit Card Master and click on the Card which you wish to edit flag. click on edit and inactivate/activate as the case may be… Save and check the effect in Sales->Credit Card Sales.

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Demonstration of Transactions Modules in Hindi

Once the masters created after Installing the Quicksoft ArtRMPP for petrolpump, it is important to navigate users and guide through work flow. This youtube video clip guides users through the daily transactions that happens on the petrol-pump. This is done in the form of Dashboard or Control panel with shortcut to every transactions to be entered on daily basis in chronology order.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

User Access Changed to Revoke Edit/Delete Records.

6th Nov, 2012

Important Security Fix to Protect Editing and Deletion of Transaction by Users.

Now, you can disable your users from editing or deleting of transactions by Revoking Edit/Delete rights through Employee Master as shown in below given screen.

Apply / Revoke Edit/Delete rights for Users

Just Click on <List of Employees>and Click on the Name of Employee in the Grid and Click on Edit to Change the Access Rights for the Employee.

On Removing the <CheckBox> Edit/Delete Records the Employee logging with his/her username, password will not be able to edit or delete any record for any Master or Transaction.

The Employee to whom the rights are given and Default Admin user will be able to edit or delete records.

Other Changes Include, change of background color for the row/record which you wish to edit/delete is now same for all the modules, which was not visible earlier in various modules. Also Edit/Delete button is now Switched On and Off correctly on Single Click and Double Click through out all the modules.

* Also Customer Selection by Name in Slip Entry is fixed to select the Customer by Name if set in Configuration Screen instead of Default selection by Account Number.

Now, you can easily find the difference in Sale as per Meter Reading and as per the sale entered through Slip/Indents/Coupons.  Ideally, you Sale as per Slips should tally with the Meter Sale, but if there is any descripancy then so far it was difficult to find the mistake in particular day/date/shift. With the New Tab introduced in Report->Sales->Sales Analysis, now you can easily find the descripancy in a particular month with just a single click as shown below:

Meter Sale v/s Slip Sale

Just Click on Meter Reading Tab on Top Left.

then Click on the Particular Month for which you wish to View descripancy, if any.

then Click on <Daily Meter Sale vs Slip Sale> Tab next to <Daily Meter Sale – Itemwise > to see the date wise descripancy.  If there is any descripancy then you will see it in the last Column <Diff>.

Ideally, the Diff should be 0.00 or at most less than Rs.1.00, but if the diff is in thousands then either of the following:

Either the Auto Cash Sale entry for the day / shift is not entered

or

There may be a change in selling rate in slip as against the rate in Meter Entry

or

The Slip sale is entered or edited after the Auto Cash Sale is done and so on.