Few Updates and Optimization

Auto Generate Nozzle Wizard: When you first install the software and start creating items, tanks… Now, you can automatically create all the nozzles and tanks through the <Auto Generate> Wizard button in Master->Sales->Pump Nozzle Master. It will ask you How many Tanks and Nozzles for each tank installed for every fuel items. You must have the reading for all the nozzles handy before clicking on this button as it will ask you to enter the meter start to create all the nozzles dynamically, this can save lot of time as compared to manually entering each nozzle and selecting fuel type and tank etc.,

Batch Process: Now you can <Re-generate and Re-Post Invoice> to fix descripancy of posting for GST, AOC or Round off as the case may be.. Also Ledger posting is done if not posted correctly….

<GST/VAT Posting for Cash/Oth Sale> to fix and Post OUTPUT GST effect in the ledger the Cash Sale and other sale for OUTPUT CGST and OUTPUT SGST which was not auto posted earlier. This will work only if “Auto Post Input/Output GST?VAT Entries” in configured to be Ticked (√) in Configuration Screen->Rules Tab. However it was posting correctly for Credit Sale.

<GST/VAT Ledger Posting for Purchase> provided to fix the INPUT CGST/SGST/IGST effect in the Ledger for the purchase if the Tax Item selected during the purchase. Earlier it was calculating but only showed in the purchase register. Now you can Re-post freely without having to Edit the Entries to correct the effect depending on the Tax Type as VAT/GST or exempted as the case may be.

Meter Reading: Now you can also import the meter reading from Excel file for the day/shift and also export the data for the shift/day so entered manually or as stored for previous date by editing the shift and just click on <Export to excel> button… To be able to import data from excel the data in the sheet has to be as per the column specified by the software. To know the column specification you can export data for any date /shift and just Re-Enter the Opening and Closing Meter value in the sheet so exported.  Basically 1st Column should be the Nozzle name as created in the nozzle master and 2nd and 3rd column is Meter Start and Meter Close respectively.

25th May, 2018: Miscellaneous Updates to Optimize the Process
Batch Process Accounts is now optimized to finish the batch processing job in 1/10 the time it was taking earlier or it now completes the task 10 times faster…

Auto Complete now done for most combo box selection so you don’t have to key in entire description/account in the combo box control…

Now you can View/Edit data for Every Transaction for the specified month instead of entire year earlier. Month Filter is provided in all the View Tabs for all the modules. However, you can click on <All> option to view transactions for entire year.

Rate register can now be Exported and printed in Tabular format for fuel items. Just click on <Export> button at the bottom of the form on the Fuel Item Pricing (Change Rate) form. Month filter is provided to export Rate Register only for the specified month..

Auto Cash Sale:  now validates if your slip sales (cash/credit/credit card/petro card) is more than Meter sales and will not allow to save if slip sale is more than meter sale as it can lead to wrong cash balance… Also now you can find the Item-wise sale for each shift v/s the Item-wise Meter Sale and easily find discrepancy from Reports->Sales->Sales Analysis->Meter Reading->Meter vs Slip (Item) Tab for the selected month in Meter Reading Grid on the left.

08 June 2018:
Transfer Slip(s) from One Customer to Another (Customer A to Customer B):
Due to great public demand and new module is introduced to take care of transferring all the Indents/Slips from one account/customer to another account/customer. This option can be invoked by clicking on Sales Menu->Slip Entry -> Bulk Update menu item. It will first authenticate by asking user to enter Administrators Username and Password, because the bulk update if left open can cause huge impact so only the authorized person can access this utility.

The module allows to select the source customer “Customer A” from where the slips are to be moved/transferred to target customer “Customer B”  and then select the period for which the slips to be marked for transfer as shown in the Image below.  Here the slips are intended to be moved from A/c#212 to A/c#3.

Please note that there is Month filter provided so as to select the slips/indents for the selected month, however, you can also select All for the month to ignore the month filter. You can select all the slips under the selected period/range or only mark selected slips for which you wish to do transfer.

To ensure that the above transfer of slips is safe and without any discrepancy or error we have made it mandatory that only those slips can be transferred for which invoice has not been generated. If you wish to transfer the slips for the Invoice already generated then you don’t have any other option but to delete the said invoice first. Secondly, we have to make sure that the Slips having Vehicle reference being transferred does not exist for the same customer in slips other date range than specified. If you accidentally move the slips with vehicle numbers/reference to another customer and other slips not moved/transferred can cause undefined reference error for vehicles and hence not permissible to transfer slips using MOVE method, other way is transfer slips by COPYing the vehicle numbers/reference to “customer B” but this will duplicate the vehicle numbers in the slips being transferred to “Customer A” as well as “Customer B”

10 June 2018
Set Credit Card to Active/Inactive : There are times when you stop/surrender transaction with particular Merchant Bank or Credit Card Machine in such a case you don’t want it to be shown in future credit card sales transaction entry so as to stop accidentally selecting the surrendered card/machine and avoid future editing and so on. So, now you can Activate or Inactivate the particular credit card from Master->Sales->Credit Card Master and click on the Card which you wish to edit flag. click on edit and inactivate/activate as the case may be… Save and check the effect in Sales->Credit Card Sales.

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