New Reports and Modules.

Now you can see running total  for fuel items while entering the nozzle reading for fuel items, which earlier was possible only after seeing the Shift Analysis Report or MIS page. In the Meter Reading Entry Form there is a new toggle button at the bottom called / as shown in the image below:

Meter Summary

Show/Hide Item Sales Summary for Meter/Nozzle Sale Entered

Now you can also auto print the cash sale bill/receipt, which earlier required you to first save and then print/preview the last invoice. With New button now it first saves then automatically fires the receipt to the printer, one must make sure that the printer is turned on.

Save-n-Print.jpg

Incorporated two new Tax introduced by Indian Government called SWC – Swtchh Bharat Cess and KKC – Krishi Kalyan Cess applicable on service tax. This is applicable to the petrol-pump dealers charging Processing Fees or Account Handling Charges or Account Processing Charges, etc., on the Bill amount towards the credit facility given to the customers for bill payment as a normal practice in Mumbai.

SWC_KKC

Configuration for SBC & KKC on Service Tax

With New version now you can print sales register as per meter reading with the nozzle-wise, Item-wise and Tank-wise sales reports for the selected period from Reports->Sales->Sales Register (Slips) as shown below:

Nozzle sales register

Meter Reading Sales Reports

Please find below the preview of the reports for your reference:

Nozzle Meter Sale Details

Nozzle-wise, Item-wise Sales Report Preview

Also added much needed reports for Credit Card sales as demanded by many customers…

Credit Card Report

Credit Card Sales Reports

Now you can enter the Cash Transfer by Cashier/DSM/Supervisor without the denomination but with date and time details and frequency / number of times cash transferred to tally the cash for the DSM, vis-a-vis the the fuel dispensed on credit/cc/pc basic. Please note that one can invoke this modules from Meter Reading form by clicking on the button on the Meter Reading Entry form.

Denomination

Enter Cash Denomination Summary

Also please note that now it will correctly fetch the Receipt/Payment by DSM from the voucher for the selected shift and also correctly fetches all the Credit/CC/PC indent for the respective nozzles, which earlier used to duplicate, which user required to manually set to zero (0). Also now when you manually change the quantity the value automatically calculated as per the prevailing rate and similarly quantity would be automatically calculated if user enters the value for credit/cc/pc column. This has resulted in using the ArtRM software and this form practically to actually tally cash efficiently.

Monthly P&L: The much needed and required almost by every pump dealers to check the profitability and expenses incurred at every pump, which earlier used to take lot of time to process and required to select the period or click on many keys to find the profit or loss.

monthly pnl

Monthly Profit & Expenses Summary

The ArtRM, instantly processes and populates the Profit and Expenses details for every month and also allows to export the same to Excel.

Shift Report: Additional New Reports added in Reports->Petrolpump->Daily Shift Analysis->Day Analysis (Shifts-Clubbed) as shown below and also for the individual shifts in Shift-wise Report tab.

Shift Reports

Daily Shift Analysis Reports

 

Daily MIS on TIPS Page and Improved Workflow.

13th January, 2014

Greetings!

Wish you all a Very Happy New Year.

With the new update, now you need not worry about the Date Selection while entering Meter Reading Entry, Slip Entry, Voucher, Dip, etc., Whatever Date and Shift is selected on the TIPS page will now be set for the respective from called from TIPS page. Earlier user would forget to Select the Date/Shift and data would get entered for different Date/Shift, which requried to be Edited and so on…

Also New, Button <MIS> is Introduced Next to Date/Shift selection on the TIPS page as shown below:

Daily MIS on TIPS

Daily MIS on TIPS

When you click on MIS button you will see All the Transaction for the selected Date/Shift with Opening Cash Balance for the Selected Date/Shift and actual Cash Receipt/Payment duly Added/Subtracted from the opening balance and available Cash Balance duly computed shown at the bottom-left of the screen as shown below:

Daily MIS with Cash Balance

Daily MIS with Cash Balance

Also find new Grids, Item-wise Sales summary and Sale Type Wise Item-wise Sales Summary below the Meter Reading Grid. The best part is that all the Information displayed on the form can be exported to Excel by just pressing the <Export to Excel> Button on Bottom-Left of the Screen. Please find below the screen dump of Excel Export Screen of MIS:

Daily MIS Export to Excel

Daily MIS Export to Excel

Quicksoft PetrolPump Software Updated – Version 2.1.49

Version 2.1.49
Date Updated: 14th June, 2012

All Daily Transaction can now be exported to Excel.

Reports->Petrolpump->Daily MIS: All Petrol-pumps maintain their daily transactions on piece of paper or excel sheet, therefore we thought of providing them with the data on excel sheet so that they can easily verify the details and keep record of shift data in excel also.

Daily MIS

Daily Entries

You can now select particular shift and export all the transaction mentioned below for the chosen shift

a) Meter Reading

b) Credit Sales Slip Details with Vehicle Details

c) Credit Card Sales

d) Petrol Card Sales

e) Credit Service (Fuel) Sales

f) Cash Sales (Fuel)

g) Cash Sales (Non-Fuel)

h) Credit Sales (Non- Fuel)

i) Credit Card / Petro Card Sales (Non-Fuel)

j) Credit Service Non-Fuel

k) Cash Receipt

l) Cash Payments

m) Purchase

n) Dip Entry for the Shift.

2.Bank Reconcilliation

can now be Printed without Clicking the Update Button. Now you can edit or delete the Uncleared cheques of the last year.

3. Purchase->Fuel Item Pricing

can now simply be Edited by Pressing Enter Key on the Last Column (Current Sell Price) . If Item Pricing for the Selected Date is already existing then system will just update the price and if the pricing does not exist for the chosen date then it will create the entry for the selected date. It will also warn you if you do not save before exiting.

4. Letter Head Printing:

Report->Sales->Customer Details (CRM)-> Misc Tab now allows you to print the Letter Head for the stationery chosen by user. Report file(s) needs to be sourced from quicksoft.

5. Cheque Printing:

Reports->Accounts->Voucher/Cheque Printing: Now you can print the Cheques as per your cheque size by clicking on Cheque Printing Tab on the form and select the date range and click on the transaction to print the cheque. You can simply key in the information for

a) Name of the Party

b) Cheque Amount  and

c) Cheque Date

Click on Print Preview Button to print the Cheque. Report to be sourced from quicksoft.

6. Meter Reading

is now Changed / Resized so as to not scroll and resize the columns which was earlier required. Also now you don’t need to use Mouse to use this module as it automatically positions to the Meter Closing/End.

7. Vehicle Master

was not opening, bug now fixed.

8. Customer Master:

New Account Number now automatically assigned to new customer and Mandatory field phone number is now brought on top frame so that user no longer need to press several Tab or Enter key to reach the phone number field. Just Enter the Name, Phone Number and press Alt-S to save the data.

9. Customer A/c Opening Form:

Customer Details Tab New button is provided to print the contract for credit custoemrs. Just click on “Credit A/c Contract” button to print the A/c opening form for credit customer.  Report to be sourced from quicksoft

SMS Templates introduced.

24-May-2012

As per the latest notification issued by TRAI (Telecom Regulatory Authority of India) i.e. on 5th September 2011,  which will govern telemarketing in India including SMS, voice and data.

The new TRAI regulation gives the guidelines for sending Information to its    customer(s)

  •        i. in Transactional mode: 24×7
  •       ii. in Promotional mode: 9:00am to 9:00pm

For Sending SMS in Transactional mode it is mandatory to register the template for sending message with the service provider.  Therefore new SMS template is introduced in the Administration->Configuration Screen->SMS Tab.

Also the Utilities->Mail Merge screen is now changed to select the template using which the SMS needs to be sent. User can now create Excel sheet containing the columns namely, Mobile No, Dynamic Text1, Dynamic Text2 to store the dynamic text to be sent to different mobile numbers and import the same by clicking the <Import Excel> button in Import Contact frame.

Earlier Bank Rconcilliation module (Reports->Accounts->Bank Reconcilliation) required user to Click on <Update / Reconcile> button to save the cheque clearance flag marked by user for the selected Bank/Month before printing the Report.

Also, there was a glitch as reported by customer. When a Cheque for lets say April was marked as cleared in May and when coming back to April, it was not showing as cleared instead of Uncleared is now fixed.

Ledger Printing: 

New, Checkbox introduced for omitting the ledger for printing, having no transaction for the selected period and opening and closing balance being ‘0’. Also the code is optimized to print ledger faster than earlier.

 

Product Sales Analysis and Customer Analysis introduced.

New Feature introduced for Product wise Sales Analysis and Customer Analysis on product purchased by customers.

Just Click on Report->Inventory->Stock/Product Ledger.

to See the two new tabs added in the Stock Ledger form.

SALES ANALYSIS

For Item-wise Sales Analysis you may click on <Sales Analysis> Tab to see the following screen.

Item-wise, Sales type wise Sales Analysis

Product Sales Analysis

Please observe the TreeView populated with Items/Products on the Top Left Corner. Just Click on the Item or Category.

For e.g. You can click on Category FUEL ITEMS or ULP, HSD, etc., under the Fuel Items Category to see the Monthly summary for the Item/Category selected below the TreeView / Bottom Left Corner of the Screen.  Also you will find the Sales Type wise summary and Transactions for all the sales type below the summary grid for full financial year 1st April, 2011 to 31st March 2012 in the above screen. Also it gives the list of Customers who have purchased the selected product in the order of value highest to lower.

Just Click on a particular Month Grid (on lower left corner) to view the Sales Type wise Summary for the particular month and the transactions for the said month.

Now, you can also click on particular Sales Type to view the transactions for the selected Sales Type in the Transaction grid below the Sales Type summary grid.

Just click on the Excel <Button> with icon/logo  <X> ( a  logo for Excel) displayed to the left of Total on lower left of the screen to export all the grids in different sheets as shown below:

Sales Transaction Export to Excel

Sales Transaction Export to Excel

Please observe the Sheets at the bottom of the  image shown above.

Monthly_Movement showing the Monthly Sales summary

Sales_SlipType-wise showing the summary of Sales for the Sales Type

Transaction_Detail shown in the above image

and

Customer_Lifting showing the Customer-wise total purchase by each customer in the order of highest to lower.

CUSTOMER ANALYSIS

Just click on the Tab <Customer-wise Item-wise> to see the following screen:

Customer wise Sales Analysis showing Item-wise lifting.

Customer wise Sales Analysis showing Item-wise lifting.

Please observe the TreeView populated with Items/Products on the Top Left Corner. Just Click on the Customer to see the Monthly summary for the Selected Customer  below the TreeView / Bottom Left Corner of the Screen.  Also you will find the Item-wise lifting summary and Transactions for the All Items just below the summary grid for full financial year 1st April, 2011 to 31st March 2012 in the above screen.

Just Click on a particular Month Grid (on lower left corner) to view the Item-wise lifting/sales  Summary for the particular month and the transactions for the said month.

Now, you can also click on particular Item  to view the transactions for the selected Item  in the Transaction grid below the Item-wise Sales summary grid.

Please observe the Radio Button option

  • Date-wise
  • Vehicle-wise

on the center of the screen above.

Just click on the desired option to view/export data date-wise or vehicle wise as shown in the excel sheet image below:

Just click on the Excel <Button> with icon/logo  <X> ( a  logo for Excel) displayed to the left of Total on lower left of the screen to export all the grids in different sheets as shown below:

Customer-wise Sales Analysis Exported to Excel

Customer-wise Sales Analysis Exported to Excel

Top of the are in the above excel sheet image shows dump of transaction exported date-wise and bottom of the image shown in coloured shades showing vehicle-wise, date-wise export of transaction along with the following sheets.

Monthly_Movement

and

Item-wise lifting

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