GST Billing

How to Activate GST Billing
In the Administration->Configuration Screen->Tax there are two CheckBoxes as shown below :

The software can generate 1,2 or 3 Invoices per customer/vehicle depending on the items in the unbilled slips/indents.  Please note in the above Image the following two check boxes

[ ] Make Separate Sales Invoice for Goods and Services (A/c Op. Charges) ?

[ ] Make Separate Invoice for Items under Vat (Tax Free) and Taxable Items ?

In many cities there is a component of additional charges called AOC (Account Operation Charges) or Account Processing Charges just like what bank charges to maintain your account and get services from bank. In this case dealer charges from 0.5% upto 3.0% of AOC on the bill amount for offering facility to buy fuel on credit and pay at the end of the month against the generation of bill. This AOC charges falls under the Services and has a HSN code which needs to be shown as an Item in the Invoice. To Generate the accurate GST Invoice please make sure to enter correct HSN code for all the items with GST Tax Slab Rate as shown in the following Image.

Before Generation of Invoice, also one must make sure that Correct State Name and GST Number for the Customer must be assigned to Customer and GST Number must be assigned to Dealer/Outlet in Administration->Company Information.  Because IGST or CGST/SGST allocation will depend on the GST Number of Customer and Dealer. If the first two characters of GST Number of Customer and Dealers is the same then CGST/SGST will be charged for intra state supplies or IGST for inter state supplies where the location of supplier and place place of supply are in different states.

For the sack of simplicity and ease of filling GSTR-1 returns some chartered accountants suggest that separate invoices should be made for

• Taxfree Items
• Taxable Items (Goods)
• Taxable Items (Services)

So, if one Tick Marks () for both above checkboxes then system will automatically generate seperate invoices for Taxfree Items, Taxble Items(Goods) and Taxable Items (Services-AOC)

However, it is not mandatory to generate separate invoices as mentioned above and some people prefer to generate just the single invoice for all above items by not marking Tick (√) in any of the above checkboxes.

There are two major reasons why dealers would prefer the single invoice:
1. Seperate invoices will add to the running cost of maintaining accounts and printing cost.
2. Customers would pay for only fuel items bill and purposely ignore the AOC invoice as the same was not purchased by them or by mistake will pay only for fuel items bill. To avoid this all the invoices has to be stapled along with a chit clearly mentioning the total amount payable with invoice number and amount shown separately and totalled…

Similarly one can selectively choose to club invoice for AOC and Fuel Items and Separate Invoice for Oil/Lubricants and so on…

Maintain Separate Invoice Series : For different Items in Indents each with separate invoice with auto increment of series for the type of invoice.

• Fuel Invoices as F001,F002,F003…
• AOC Invoices as A001,A002,A003… and for
• Oil Items as O001,O002,O003… and so on…

by activating the rule in configuration screen as shown below:

 

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GST Version

Effective from 1st July, 2017 the new version has been created to take care of GST requirement. The GST (Goods and Services Tax) Law warrants dealer to issue Bill/Receipt for the goods sold above Rs.200/- value clearly mentioning CGST (Central) and SGST (State) component/share of tax depending on the slab under which the item beling sold falls. As per the GST Law every dealer also has to file GSTR-1 and GST3B returns with CGST, SGST and IGST columns as the case may be.

With this there will be no new updates or release in the old version of software. The old version will be discontinued as far as new feature addition is concerned.