GST Version

Effective from 1st July, 2017 the new version has been created to take care of GST requirement. The GST (Goods and Services Tax) Law warrants dealer to issue Bill/Receipt for the goods sold above Rs.200/- value clearly mentioning CGST (Central) and SGST (State) component/share of tax depending on the slab under which the item beling sold falls. As per the GST Law every dealer also has to file GSTR-1 and GST3B returns with CGST, SGST and IGST columns as the case may be.

With this there will be no new updates or release in the old version of software. The old version will be discontinued as far as new feature addition is concerned.

Rosneft, BP Entry May Fuel Retail Competition

While PSUs may feel the heat, consumers are likely to benefit from quality service
India’s fuel retailing sector is poised for unprecedented competition with Russia’s Rosneft and Britain’s BP Plc set to operate petrol pumps with global best practices, which can shake up the statedominated sector and give consumers international quality service.

Armed with fat balance sheets and a welcoming government, these aggressive oil biggies can challenge the dominance of state firms, which have 95% share in the business. This will also pose a stiff challenge for Reliance Industries, which also has a presence in fuel retail.

Pump owners and state firms are already talking about how foreign firms can snatch their customers with sleek marketing, branding and international quality services.BP has just received a licence to set up 3,500 pumps, while Rosneft will inherit 2,700 retail outlets following a deal to acquire Essar Oil.

Foreign oil producers, struggling with low oil prices for two years, are targeting large markets such as India. Saudi Aramco, the global giant with $13 trillion worth of reserves, and France’s Total have also shown interest in marketing fuel in in India, the fastest growing major economy and third-largest oil consumer in the world.

Their strong resolve, rich global experience, brand equity and the big pile of cash will range against the incumbents’ local experience, a sturdy network of filling stations and supplies across the country.

“BP and Rosneft can put up a big challenge for the incumbents.If they are willing to spend, they can expect a fast rollout. With the government ready to welcome them with open arms, they shouldn’t face many hurdles in securing supplies or expanding the network,“ said Amresh Kapoor, former executive director at Indian Oil Corporation (IOC).

“Foreign players could introduce many global best practices that would help raise the service level and act as the key differentiator. With a heavy use of technology and innovation, they could win the market,“ said Gaurav Moda, consultant at KPMG.

Pump owners are worried. “Foreign players might just take away our customers. With fresh look, equipment, advanced technologies, higher service level and brand equity , they will certainly have an advantage over us,“ said Nitin Goyal, an office-bearer at All India Petroleum Dealers Association.

State firms are alert. “We are fully geared to compete. New players are welcome. It will increase competition and eventually benefit customers,“ said BSCanth, director marketing at IOC, the country’s largest fuel retailer. Canth said state firms learned their lesson a decade back when Reliance Industries came from behind to grab a big chunk of the market.“Our systems are ready. We have back-end logis tics in place and a huge network in all regions.“ Fore ign players would have to learn the local business nuances to compete with us, he said.

“Most of the challenges will happen on the highways where diesel is the most dominant fuel. He re, the key would be to catch the fle et owners,“ said Moda.

Diesel sales are three times that of petrol. In the current fiscal, die sel sales are up 3% while petrol has risen 10.5%. Diesel price de control in 2014 brought back priva te players such as Essar Oil and Reliance Industries to fuel retai ling they had exited almost a deca de ago after crude spike had reint roduced regulation.

Foreign players would find it hard to obtain land in big cities for pumps but the highways and smaller cities could become their playground.

“How the market share gets divi ded ultimately will depend largely on the rate at which our fuel con sumption grows. If it grows at a faster rate, the state firms will be better able to protect their sales,“ Kapoor said.

Reliance and Essar own about 4,000 of the 56,000 outlets across the country. IOC has a little more than 25,000 outlets while Hindustan Petroleum and Bharat Petroleum together operate about 27,500 outlets. Shell, the only foreign player so far, has less than 100 stations. Shell’s limited presence and an uninspiring second innings by Reliance has given some analysts to conclude that the new entrants may stay slow.

rosneft

Open Up Oil Marketing

We need to purposefully open-up oil marketing. It makes no sense to ring-fence the retail marketing of oil products solely for the oil companies. It is sub-optimal, monopolistic and goes against the consumer interest. It is not even as per international practice. Abroad, `independent’ oil retailers account for as much as half the retail offtake of petro-goods. We need similar opening-up here.It would boost realisations in the larger retail industry and improve service quality at the oil pumps. We definitely need much more competition in India’s large and growing oil economy.

New Reports and Modules.

Now you can see running total  for fuel items while entering the nozzle reading for fuel items, which earlier was possible only after seeing the Shift Analysis Report or MIS page. In the Meter Reading Entry Form there is a new toggle button at the bottom called <Show Summary> / <Hide Summary> as shown in the image below:

Meter Summary

Show/Hide Item Sales Summary for Meter/Nozzle Sale Entered

Now you can also auto print the cash sale bill/receipt, which earlier required you to first save and then print/preview the last invoice. With New button now it first saves then automatically fires the receipt to the printer, one must make sure that the printer is turned on.

Save-n-Print.jpg

Incorporated two new Tax introduced by Indian Government called SWC – Swtchh Bharat Cess and KKC – Krishi Kalyan Cess applicable on service tax. This is applicable to the petrol-pump dealers charging Processing Fees or Account Handling Charges or Account Processing Charges, etc., on the Bill amount towards the credit facility given to the customers for bill payment as a normal practice in Mumbai.

SWC_KKC

Configuration for SBC & KKC on Service Tax

With New version now you can print sales register as per meter reading with the nozzle-wise, Item-wise and Tank-wise sales reports for the selected period from Reports->Sales->Sales Register (Slips) as shown below:

Nozzle sales register

Meter Reading Sales Reports

Please find below the preview of the reports for your reference:

Nozzle Meter Sale Details

Nozzle-wise, Item-wise Sales Report Preview

Also added much needed reports for Credit Card sales as demanded by many customers…

Credit Card Report

Credit Card Sales Reports

Now you can enter the Cash Transfer by Cashier/DSM/Supervisor without the denomination but with date and time details and frequency / number of times cash transferred to tally the cash for the DSM, vis-a-vis the the fuel dispensed on credit/cc/pc basic. Please note that one can invoke this modules from Meter Reading form by clicking on the <Denomination> button on the Meter Reading Entry form.

Denomination

Enter Cash Denomination Summary

Also please note that now it will correctly fetch the Receipt/Payment by DSM from the voucher for the selected shift and also correctly fetches all the Credit/CC/PC indent for the respective nozzles, which earlier used to duplicate, which user required to manually set to zero (0). Also now when you manually change the quantity the value automatically calculated as per the prevailing rate and similarly quantity would be automatically calculated if user enters the value for credit/cc/pc column. This has resulted in using the ArtRM software and this form practically to actually tally cash efficiently.

Monthly P&L: The much needed and required almost by every pump dealers to check the profitability and expenses incurred at every pump, which earlier used to take lot of time to process and required to select the period or click on many keys to find the profit or loss.

monthly pnl

Monthly Profit & Expenses Summary

The ArtRM, instantly processes and populates the Profit and Expenses details for every month and also allows to export the same to Excel.

Shift Report: Additional New Reports added in Reports->Petrolpump->Daily Shift Analysis->Day Analysis (Shifts-Clubbed) as shown below and also for the individual shifts in Shift-wise Report tab.

Shift Reports

Daily Shift Analysis Reports

Few Updates…

The Software has been updated to optimize and give better experience of performance.

In Reports->Automation Analysis module earlier the Lost Customer used to take lot of time to generate report, now it is optimized to give faster result with accuracy.

Reports->Inventory->Stock/Product Ledger-><Stock Ledger>. Pressing <Stock Ledger> button used to ask a question, which was confusing and people used to get misled and not decide whether to click yes/no. Now software automatically decided it needs to be ReProcessed or give report from last processed. In fact you can now over-ride to Re-Process the data to give updated result. Earlier it used to take lot of time to process all the items sometimes even 15-30 minutes, Now it is optimized and gives result lightening fast and almost instantly. In-fact now one can generate daily stock movement report without wasting any time.

Reports->Accounts->Ledger Accounts is also optimized to automatically decide if it requires to fetch the data again. If you do not change the Date selection period and ledger that you want to print but wish to select different format would earlier reprocess every time you chose to select different format or just plan to print ledger with Narration or without, but now it will instantly print the result if you choose to view report with different combination of choice.

Reports->Sales->Sales Analysis is also updated to allow you to export only monthly summary data, which earlier would export all the transaction for the selected month(s) and would take too long depending on the number of transactions, now warns you of time it would take and omit exporting transactions detail thereby finishing task swiftly.

Reports->Sales->Sales Register (Credit Sales), which earlier allowed you to select only specific month, now allows you to select any period for all or selected customer and may be get details of all the bills of a particular customer in entire year and so on….

sales register credit sales

sales register

Reports->Sales->Sales Register (Credit Sales), <Sales Register Tab> is also updated with two more options a) Customer wise Item Value (Invoice_No) and b) Customer wise Item Qty (Invoice No) to extract and export customer-wise lifting details invoice wise as shown in image below:

Invoice Item Details

Invoice Item Details

Just click on the Customer Name in the Top Grid and it will list out all the Invoices for the customer with Item details in every Invoice and Just click on Export to Excel button at the bottom of the screen to export all the Invoices details as you see on the screen.

Reports->Accounts->Tax Details->Sales Tax Details, now gives Yearly/Monthly Tax analysis for purchase as well as sales along with the Category-wise, Tax% wise and Item-wise tax calculation as shown in the screen below:

Vat Tax Analysis

Vat Tax Analysis

Just Click on Export to Excel button at the bottom of the screen to analyse the data and use for tax submission.

All above requirements are also very much useful for auditing purposes.

Demonstration of Transactions Modules in Hindi

Once the masters created after Installing the Quicksoft ArtRMPP for petrolpump, it is important to navigate users and guide through work flow. This youtube video clip guides users through the daily transactions that happens on the petrol-pump. This is done in the form of Dashboard or Control panel with shortcut to every transactions to be entered on daily basis in chronology order.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

Demonstration of Master Modules in Hindi

After Installing the Quicksoft ArtRMPP for petrolpump, most of the time users need initial help on what to do first and how use the software and navigate. To help the first time users, we have created this video clip in Hindi language published on youtube to understand the process of creating company/outlet information and necessary master in a simple step by step procedure.

Please visit http://www.quicksoftservices.com for further information or write to info@quicksoftservices.com for assistance.

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