Major Changes in the New Version is introduction of Density Calculation and Fund Flow Management. Apart from the above there are many updates to improve the efficiency as listed below :
SMS Re-activated with Improved delivery and reporting. Now you can Send SMS to Customers to Notify about the Invoice Generation with Payment for the Invoice as configured in Administration -> Configuration Screen.
At times during the Meter Reading Entry it would give message Stock Not Enough to continue and would not allow to continue meter reading. The solution to this was, user required to run Utilities->Housekeeping->Batch Process ->Correct Batch for Fuel Items to fix the Inventory for fuel items There was a bug in updating stock is now fixed.
New Report introduced (rptStkAdj.rpt) for “other sales” to print sales entered through other sales. Also provided to export data for other sales to Excel.
Run-time / On-screen Variation Calculation in Dip Stock now automatically carries forward the previous days / shifts closing dip as opening and correctly calculates the
variation based on
(add) + purchase for the day
(minus) – sales for the day
(equals) = closing stock as computed
(minus) – closing dip
(equals) = variation in stock between closing dip and computed stock based on opening dip
Earlier it was carrying forward the closing stock as computed instead of closing dip of previous shift.
Now variation can be auto posted to P&L with ledger posting for daily variation, if checked as “Auto Post Variation” in configuration screen. Also Editing / Deleting the Dip Entry Modifies or Deletes the Variation as the case may be.
Operating Charges Calculation : Earlier normal A/c Processing Charges worked fine but would give wrong result when to be shown as rounded off or minimum operating charges provided. Now it correctly calculates for all different combination and will even allow you to enter negative a/c processing charges to offer discount for specific customers.
Actually, with recent update even editing old Invoice would automatically fix the missing accounting entry and for missing voucher keys.
Improved Network Management
With New version software automatically creates the defaultDB.ini file in the application path. All user need to do is specify the server database path in the defaultDB.ini file to work in Multi-user mode.
TIPS Introduced :
On start of software, now it automatically takes you to the tip page which can be turned on by turning off / knock-off “Show me Tips every time I start the Software”. Alternatively you can also Press F1 anytime to call Tips. Tips page give you vital information about functionality and how to take backup, update the software and allows you to call frequently used menu’s all from one place. It also guides you to work in chronology of order given and displays online status of work not done. It is actually a Dashboard for daily task to be done and full-fledged online help on each menu items.
Tools, Tips and Techniques
It is not just the Tips and online HelpDesk, In fact, it helps a lot and increases efficiency by working in Dashboard with Workflow system. Actually entire software is updated to take you through the next step. Which means in Stock-In form, when you click on Save the cursor automatically tuns focus to Meter Reading and when you again click Enter it will actually close the Stock-In form and Open the Meter Reading Form and Similarly when you save Meter Reading, it takes you to Credit Slip Sale Entry and from Dip to Auto Cash Sales and so on…
Sales Register (Credit Slips) : New Tab Introduced for New set of sales analysis
Reports->Sales->Sales Register (Credit Sales). It now allows you to generate cross-tab reoprt to show customer-wise, Item-wise, Category-wise, Sub-Category-wise sales with monthly total to generate report in matrix format.
Sales Register Analysis
With this now you can have Report on Testing for Particular Nozzle in a month and total monthly summarized as required.
You can now have Sales Report in Matrix format for All the Items as columns dynamically. To see this just click on Item-wise Sales Details – Qty/Value (Slip) and Just click on the Month in the Header Column to see the Cross-tab/Matrix layout report for all the Items for the selected month in the grid below the header grid as shown below:
Item-wise Sales Register from Slips
Meter Reading Optimized : Meter Reading is now optimized to display nozzles faster then earlier.
Auto Vehicle Creation : At times you don’t want software to automatically create vehicle by clicking on alter to create with Yes/No message box as it can lead to wrong vehicle being created for the customer it does not belong to. Now Auto Vehicle creation can be disabled through Administration->configuration Screen->General Tab and knock-off the Allow to Create Vehicles by anybody at Run-time.
Stock-In / Purchase Entry Perfected :
All fields like Quantity, Rate, Discount, Tax, LFR, Octroi, Other Charges etc,. rounded to Six Digit to arrive at the actual Item Total and Actual Cost of Aquisition as per the Purchase Invoice. Also Divide by zero and overflow error fixed for (stock-in) in above calculation. To Reflect the above the Purchase Register is also updated to show above columns.
Invoice Printing : Bug fixed for printing Invoice with customer range selection. It worked fine for Selecting Invoice by Invoice Number range. This is particularly very important if you wish to re-print invoices for a particular customer during the year.
Also the Customer Selection is by Customer Name instead of Account Number in most of the forms where customer is required to be selected like, Invoice Generation, Customer History, etc.,
Dynamic Trading and Profit and Loss Account and Balance Sheet for the specified period. New <Analyse> Tab is added to Reports->Accounts->Profit and Loss Statement form. Just select the date range / period to filter the transaction. It not only shows the accurate Gross Profit and Net Profit but also gives the working on the screen in the grid just below the Trading Account Grid as shown below:
- Trading Account
Just click on <Profit & Loss A/c> Tab to view the Net Profit Calculation after deducting all the expenses for the selected date range as shown below:
Profit & Loss A/c
Similarly, just click on <Balance Sheet> tab to compute balance sheet and paint it in T-Format with summary for sub-groups as shown below:
The beauty is you can export all to excel by just clicking on the <Export to Excel> button on each tab.
1. As such software automatically posts the Bill Entry and Rounding entry or account processing charges separately, but at times you just want Customer Ledger to be printed by Clubbing A/C PROCESSING CHARGES with Bill Details. This can now be done selectively for a particular customer ledger by Turining on the Check-box / knock-on the “Club A/c Processing Charges” option in Report->Accounts->MIS form before cilcking on to <Ledger> button to print / preview the ledger.
2. On Meter Reading Form when you click <Denomination> button you can enter cashier-wise sales and collection. Earlier it was very cumbersome to enter the nozzle name/description as it required the exact name/number which resulted in repetitive error especially for new users. Now F2-Funciton key is provided to select the nozzle on <Fuel Sales Detail> tab on Denomination form. You just need to Select the correct date/shift and cashier from the combo box and click F2 to bring the meter details and just click on <Fetch Data> button to fetch all the credit, credit-card, petro-card sale for the selected cashier automatically. Also fixed various other error when user clicked outside the row selection, etc.,
Also New Report (slipchklstSalesman.rpt) introduced to Print Slip Transaction Check-list for the Specified Cashier.
a) Update Opening Balance from previous year is now updated to take care of clearing the opening batch table and match exact stock as stored as closing stock in previous year. Also Item pricing not carried forward properly through Update Opening Balance from previous year can Now be Fixed by clicking on Housekeeping->Batch Update->Update Item pricing changed to fix opening and purchase bill cost price.
b) Update opening balance from previous year would work fine if database is residing in the application path i.e. where the application is running but would fail if database path for server is specified different than the application. Now fixed.
Density Table Lookup is now introduced. Density is now calculated based on the Extract of ASTM Table 53B (1980 Edition) at 15degree centigrade for Hydrometer Reading Range from 670-1050 and Temperature Range from 0-50 degree centigrade. In Stock-In form just enter the Hydrometer Reading and Temperature in the “Load Density as per Hydrometer” to get the Density from the Density Chart. All you need to make sure is keep “density.qss” file in the database /server path as speicified in your defaultDB.ini
Fund Flow Statement is a very crucial requirement at petrol-pump as owner really needs to know where the money is coming from and where is is used for or going to. We have tried to still refine the fund-flow by allowing you to select the Cash, Bank or Both type of transactions, where cash is hard cash. After selecting the Cash/Bank, just select the Date Range for which you wish the fund flow to be generated and Click on <Process> button to generate the report.
Fund Flow Statement
Just double-click on any account head to further drill down the monthly summary for the selected account and then click on the particular month on the <Monthly Summary> tab to view the date-wise details of ledger for the selected account as shown below:
Fund Flow Drill-Down
The proof of pudding is in eating it.
So just download and try for yourself.
Wish you all a Very Happy Diwali…and Prosperous New Year.
Filed under: Uncategorized | Tagged: Account Processing Charges, Balance Sheet, Cahier Report, Cashier Collection, Crosstab, DefaultDB.ini, Delivery Charges, Density Calculation, Density Chart, Density Lookup, Excess, Fund Flow Statement, HelpDesk, Hydrometer Reading, Ledger, LFR, Matrix, Meter Reading, Multi-user, Network Management, Notification, Profit and Loss, Sales Register, Server Path, Shortage, SMS, T-Format, Temperature | 2 Comments »